This is the most useful software package I own for my business. While I have Adobe Creative Cloud Suite which I use Lightroom, PhotoShop and Premier Pro regularly, it is fotoBiz X that runs the business side of my work. Here is a link to the software. I am a affiliate of their program. This is an affiliate link which means that I receive a commission from any purchases made using the affiliate link. This is at no additional cost to you.
Now many years later I regret having not purchased this earlier. Experience started to teach me that I needed help.
When you first open the program you should go to setup and put in your information and if you have a logo put that in as well.
They show you examples of what it will look like on a #10 envelop or on a invoice.
One thing you will need early on is a model release.
Under “Forms and Releases” you will find five difference templates. There is one for:
Adult Model Release
Minor Model Release
Photographer’s Portfolio Release
Simplified Adult Release
It will drop your name or company name into the form and then you can just print it out.
Another problem I was always running into was how do you word your cover letters, late payment letters and even a copyright violation letter? Well the software comes with a lot of email templates that you can use and modify for your correspondence uses.
A question I often had early on and continue today having is what to charge for certain uses. The fotoBiz comes with fotoQuote which will help you with knowing what you should charge not only for a stock use, but also in assignment work. Here is a link to just buy fotoQuote.
It has also video and all the possible ways you might want to use it. Now while you may not always get the prices they recommend, these are the prices many are getting in the industry.
By having this information of prices you now have a better idea of the range of a job and what you can quote. I have learned that fotoQuote has helped me more than anything in getting a better idea of a low medium and high price for a job. I just give clients three prices most of the time.
The low, medium and high price quote is based on uses that the client can get as well as how long they may use the images. Without fotoQuote I really didn’t have any idea on how to offer three different prices.
fotoBiz also helps you with creating estimates which then can easily be transformed into the invoice with just a click. You can always just create the invoice as well.
When you sell a stock image the software lets you embed a thumbnail into the invoice with all the information about the sale. It will ask if you want a reminder on your calendar when the usage is up. This way you can then write a letter not to remind the people time is up, but to write a letter asking if they want to extend it with estimates for extending the usage.
You can download the demo and try it for 14 days free of charge. fotoBiz is just $299. This is not a subscription based software. You own it and can use it forever.
I can tell you that this is a software that will help empower the freelancer to know what to charge and help you communicate with your prospects and clients in putting together estimates, invoices and even email correspondence.
FotoBiz® has a 30-day money-back guarantee, so what do you have to lose?
Here is a video showing you how it works.